Authentication and Legalization

One-stop shopping for all three steps needed for your international documents

Save time and hassle with Downtown Notary's authentication and legalization services for international documents. We can provide you with all three steps - notarization, authentication and legalization - quickly and easily. There's no need to make multiple appointments for each service - we can do it all for you!

What does “authentication and legalization” mean?

Authentication and legalization are the processes required to make documents notarized in Canada valid for use outside of Canada. This is the equivalent to apostille, which is not performed in Canada.

Authentication: When a document is authenticated, Global Affairs Canada in Ottawa or Official Document Services in Toronto verifies the notary's stamp and signature and issues a certificate of authenticity.

Legalization: When a document is legalized, the consulate or embassy of the country in which the document is to be used verifies the certificate of authenticity of Global Affairs Canada or Official Document Services.

How does it work?

 
Step 1: Notarization

Step 1: Notarization

Mail your documents to us if you are outside of Toronto or Ottawa.

Meet with one of our professional notaries if you are in Toronto or Ottawa.

Price:

  • $35 for the first notarization (notary’s stamp and signature)

  • $17.50 for each additional notarization

 
Step 2: Authentication

Step 2: Authentication

The notary takes your documents to Global Affairs Canada or Official Document Services to have the documents authenticated.

Price:

  • Official Document Services: $111.00 for the first document; $25 for each additional document

  • Global Affairs Canada: $125 for the first document; $25 for each additional document

 
Step3Legalization.png

Step 3: Legalization

The notary takes your authenticated documents to the embassy or consulate for legalization.

Price:

  • Group A consulates and embassies: $113 for the first document and $25 for each additional document, plus any applicable consulate / embassy fees

    • Includes Mexico, Colombia, Germany, France, Greece, Ecuador and South Korea

  • Group B consulates and embassies: $150 for the first document and $25 for each additional document, plus any applicable consulate / embassy fees

    • Includes Israel, Dominican Republic, Brazil, Spain and Taiwan

  • Group C consulates and embassies: $180 for the first document and $25 for each additional document, plus any applicable consulate / embassy fees

    • Includes Uruguay, Panama, Philippines, China, Argentina, Ukraine and the United States

  • Don’t see a country listed? We can still help! Contact us using the form at the bottom of this page or emailing us at info@downtownnotarytoronto.com.

Authentication and legalization done!

Done!

Once your documents are notarized, authenticated or legalized, we return them to you in person or by mail.

  • In person return at a Downtown Notary meeting point in Toronto or Ottawa: free

  • In person return at your location: standard house call fee applies

  • Return via mail: $25 plus the cost of Canada Post Xpresspost

Ready to get started? For a complete quote, contact us using the form on the bottom of this page or email us at info@downtownnotarytoronto.ca.

 

Get more information and your free quote:

Name *
Name
Phone
Phone
Where are you located? *
What kind of documents do you have? How many do you have?
Your documents need to be authenticated by:
This is the consulate or embassy of the country in which you will be using the documents.
 

Frequently asked questions about authentication and legalization

+ What kinds of documents can you notarize, authenticate and legalize?

We can notarize, authentic and legalize most Canadian documents, including: birth certificates, marriage certificates, death certificates, passports, driver's licences, citizenship cards, permanent resident cards, immigrant visas and records of landing, university, college or high school transcripts and provincial or federal articles of incorporation.

Don't see your document listed? Contact us using the form on this page or emailing us at info@downtownnotarytoronto.com. We will help!

+ How long does authentication and legalization take?

Notarization, authentication and legalization take on average ten business days. This time may be shorter or longer due to wait times at Official Document Services, Global Affairs Canada or the consulate or embassy. Need rush service? We can help. Contact us using the form on this page or emailing us at info@downtownnotarytoronto.com.

+ How do I know if my documents need to go to Global Affairs Canada or Official Document Services? Can I just choose one?

It depends on the consulate or embassy that will legalize your documents. Some consulates and embassies will only accept authentications from Global Affairs Canada, and some will only accept authentications from both Global Affairs Canada or Official Document Services. Contact us using the form on this page or emailing us at info@downtownnotarytoronto.com for help.

+ I’m outside of Ontario / Canada, can you still help?

Absolutely! If you require a document certified by a Canadian notary, then authenticated and legalized for use outside of Canada, you can mail the documents to us. We will take care of the notarization, authentication and legalization, then mail the documents back to you. To get started, complete the form on this page or email us at info@downtownnotarytoronto.com.

Note that for mail-in services, we can only notarize certified true copies of original documents. The original documents must be mailed to us. We do not offer mail-in services for affidavits or statutory declarations.

+ Why do you charge different prices for different categories of consulates and embassies?

Each consulate or embassy has its own requirements and processes for legalization. For example, they may require appointments, application forms, multiple visits or specific methods of payments. Our categories and corresponding fees reflect the differences in requirements and processes:

  • Group A consulates and embassies have straightforward processes and require a single visit
  • Group B consulates and embassies have straightforward to complex processes and may require multiple visits
  • Group C consulates and embassies have complex requirements and generally require multiple visits

The good news? When you choose Downtown Notary to handle the legalization of your documents, we deal with all of this for you!

If you're not sure to which category a consulate or embassy belongs, contact us using the form on this page or emailing us at info@downtownnotarytoronto.com.

+ I only need Downtown Notary to notarize / authenticate / legalize my documents, can you provide just this service?

Absolutely. We can handle all three steps – notarization, authentication or legalization – or just one or two of those steps – it’s up to you! Contact us using the form on this page or emailing us at info@downtownnotarytoronto.com and we will be happy to help you.