Frequently Asked Questions

About Downtown Notary

+ Are you really notaries? How can I verify your notarial status?

All of the notaries with Downtown Notary are lawyers and members in good standing of the Law Society of Ontario. They have been appointed as notaries public pursuant to the Ontario Notaries Act by the Ministry of the Attorney General. You may find out more information about our credentials by searching the Law Society of Ontarios's online Lawyer and Paralegal Directory. We are also happy to provide copies of our notarial certificates upon request.

+ I need a commissioner for taking oaths, can you provide this service?

Yes, all of Downtown Notary’s notaries are also commissioners for taking oaths and affidavits, and can help you with any document that requires a commissioner.

+ Are appointments required, or can I walk in?

All of our services are by appointment only. Unfortunately we cannot accomodate walk-in services at this time.

+ How do I book an appointment?

You can book your appointment online using our online scheduler, or you can contact us for assistance with booking.

+ How much do you charge?

Our fees are $35 for the first notarization (notary’s stamp and signature), and $17.50 for each additional notarization (HST included). We charge per notarization or commission, not per page.

+ Do you offer any discounts?

Yes, we offer a 25% student discount (with valid student card) and a 10% seniors discount. We also offer a sliding scale discount for persons on fixed incomes.

+ What do I need to bring to my appointment?

You must bring either one piece of valid government-issued identification (e.g., driver's licence or passport) or two pieces of government-issued non-photo identification (e.g., social insurance card or birth certificate) to your appointment. You must bring the documents you require notarized. If you require printing services, you must notify us before the appointment. Please do not sign any documents until the appointment. If you require certified true copies of a document, you must bring the original document and the copies to be certified.

+ What types of identification do you accept?

We accept any valid government-issued photo identification, like a driver’s licence or passport. If you do not have this kind of identification, we can also accept two pieces of government-issued non-photo identification, like a birth certificate or social insurance card.

+ What types of payment do you accept?

We accept cash, credit, e-transfer, PayPal or cheque.

+ Where is Downtown Notary Toronto’s office located?

Downtown Notary Toronto is a mobile notary service, which means we have several meeting points across the city instead of one fixed office location. As a mobile notary service, we can be very flexible and offer notary services that fit our clients’ needs, like evening and weekend appointments. It also helps us to keep our overhead as low as possible so we can pass those savings on to our clients.

+ Where are Downtown Notary Toronto’s meeting points?

We meet our clients at the following meeting points:

  • Beaches: Starbucks at Queen Street East and Woodbine
  • Davisville: Starbucks at Yonge Street and Davisville Avenue
  • Downtown East: b espresso bar, 111 Queen Street East
  • Financial District: Starbucks, 130 King Street West, PATH concourse (lower level)
  • St. Clair West / Forest Hill: 596 St. Clair Avenue West, just west of St. Clair Avenue West and Bathurst Street
  • Fort York: Tim Hortons at Fort York Blvd and Bathurst Street
  • Leslieville: Starbucks at Queen Street East and Logan Avenue
  • Queen Street West: Starbucks at Queen Street West and Bathurst Street
  • Scarborough: Starbucks at Markham Road and Eglinton Avenue East
  • Yonge and Bloor: Starbucks, 765 Yonge Street north of Bloor
  • Yonge and Eglinton: Starbucks, 39 Eglinton Avenue East, east of Yonge Street
  • Yonge and Finch: Starbucks, 5650 Yonge Street, North York
  • Yonge and Sheppard: Starbucks, 1 Avondale Avenue, south of Sheppard Avenue Downtown Notary is not affiliated in any way with Starbucks, Tim Hortons or b espresso bar. Find the meeting point closest to you using our helpful map.

Downtown Notary limits its services to verifying that signatures, marks and copies of documents are true or genuine and does not provide any legal advice. If you require legal advice and need to find a lawyer, please use the Law Society of Ontario's Finding a Lawyer or Paralegal services.

+ How can I cancel my appointment?

You can cancel your appointment online using a link provided in your appointment confirmation email up to two hours before your appointment. You can also call or email us to cancel. If you are cancelling with less than two hours’ notice, you must call or email us to cancel.

+ What happens if I’m late for my notary appointment?

We understand that things happen and plans need to change. If you are running late or need to cancel your appointment, please contact us as soon as possible. You will be charged a $6 fee if you are more than 15 minutes late. We cannot guarantee that we will be able to keep your appointment if you are more than 15 minutes late.

+ Do you offer notary services in other languages?

Yes, we offer notary public services in French, Spanish, Italian, Farsi and Albanian.

+ Does Downtown Notary offer house call or mobile notary services?

Yes! We offer mobile notary and commissioner for taking oaths services to homes, offices, hospitals, hotels, nursing homes, retirements homes - almost any location. Visit our house call and mobile notary services page for more information.

+ Does Downtown Notary guarantee its work?

Downtown Notary Toronto guarantees that if we make an error when notarizing your documents, we will redo the notarization or commissioning at no additional cost. However, you are responsible for ensuring you are using the correct form and understand its requirements. You are also responsible for ensuring your forms and documents are fully and accurately completed.

Our Notary Public and Commissioner for Taking Oaths Services

+ What types of documents can you notarize?

Downtown Notary can notarize or commission almost any document, including oaths, affidavits, statutory declarations and certified true copies of almost any document. Visit our notary public services page for more information.

+ Who needs to come to the notary appointment?

If you need to have a signature notarized, the person who is signing the document must come to the notary appointment to sign in the presence of a notary.

+ Can I get something notarized for my friend/partner/colleague etc.?

If you need to have a signature notarized, the person who is signing the document must come to the notary appointment to sign in the presence of a notary. However, if you need a copy of a document certified, you can get the copy notarized for your friend, partner, colleague, etc., as long as you can show the notary the original document.

+ Can you notarize an affidavit, statutory declaration or other signed document remotely, like over Skype or FaceTime?

By law, the notary must see you sign the document in person before they can notarize the document. This means that we cannot notarize a signature that we witness over Skype, FaceTime, Google Hangouts, or other platforms.

+ Can Downtown Notary notarize a document that is already signed?

By law, the notary must see you sign the document in person before they can notarize the document. This means that we cannot notarize a document that is already signed.

+ Can Downtown Notary notarize documents that will be used in another province or country?

Generally, we can notarize documents that will be used in another province or country. However, your notarized documents may need to be authenticated and legalized before they will be accepted in another country. If you aren’t sure what the requirements are, contact the consulate or embassy of the country in which the notarized documents will be used. Visit our authentication and legalization services page for more information about our services.

+ What kinds of documents can Downtown Notary notarize or certify as a true copy?

We can notarize certified true copies of almost any document, including marriage certificates, death certificates, wills, birth certificates, diplomas, degrees and passports. Note that we must be able to see the original document to compare it with the copy.

+ Can Downtown Notary notarize a certified true copy of a scanned document?

No. By law, the notary must be able to compare the original hardcopy document and the copy to ensure the copy is true and authentic. This means we cannot notarize copies of scanned documents - we must view the original document.

+ I live outside of Canada, but I need a certified true copy notarized by a Canadian notary. Can Downtown Notary help?

Yes, we can. You can send your original document to us and we will notarize a certified true copy and send it back to you. Contact us for more information.

+ Does Downtown Notary notarize powers of attorney?

Yes, Downtown Notary notarizes powers of attorney for Ontario. Generally, we can also notarize powers of attorney for other provinces and countries, including India and Spain. However, we do not prepare or write powers of attorney. If you need assistance with writing your power of attorney, please contact an estates lawyer.

+ Does Downtown Notary notarize wills?

In Ontario, there are specific legal requirements for signing wills. Generally, the will itself does not need to be notarized. The will must be signed by the testator (the person making the will) in front of two witnesses. The witnesses can't be the executor, a beneficiary, or a spouse of the executor or beneficiary. Once the will is signed and witnessed, one of the witnesses must sign an affidavit of execution in front of a notary. The notary then notarizes the affidavit of execution. Downtown Notary does not prepare or write wills. If you need assistance with writing your will, please contact an estates lawyer.

+ Do both partners need to come to an appointment to notarize an IMM 5409 Statutory Declaration of Common Law Status?

By law, the notary must watch both partners swear and sign the statutory declaration of common law status in person. This means both partners must come to the notary appointment to sign the statutory declaration of common law status. If this isn’t possible, contact us for more information about your options.

+ Can Downtown Notary be my guarantor?

Generally, we cannot act as guarantors for our clients. In most cases, guarantors must have known the applicant for a period of time, which is usually two years. We usually cannot satisfy that requirement.

+ I’m outside of Canada, but I need a certified true copy of a document notarized by a Canadian notary. Can Downtown Notary help?

Yes, we can! You can mail your documents to Downtown Notary in Canada. We will notarize a certified true copy of your document and mail them back to you. Contact us for more information.

+ Does Downtown Notary offer translation services?

Yes, Downtown Notary offers certified translations of documents in French, Spanish and English. Visit our official document translation page for more information.

+ Does Downtown Notary prepare real estate documents for the sale and purchase of property?

We can notarize real estate documents for the sale of purchase of property in Ontario and other jurisdictions, like British Columbia and Florida. However, notaries in Ontario are not authorized to prepare and write real estate documents. In Ontario, real estate documents must be prepared by a real estate lawyer.

+ Can Downtown Notary help me with my OSAP affidavit?

Yes, Downtown Notary can help write and notarize your OSAP affidavit. Contact us for more information.

+ Can Downtown Notary help me with my single status affidavit or statutory declaration of marital status?

Yes, Downtown Notary can help write and notarize your single status affidavit / statutory declaration of marital status. Contact us for more information.

+ Does Downtown Notary notarize medallion signature guarantees?

No - medallion signature guarantees must be signed by a bank officer at a qualified financial institution.

Notary Public 101

+ What is a notary public?

Notaries can take affidavits or declarations by asking you to swear or affirm that what is in a document is true & can verify that signatures, marks and copies of documents are true or genuine. Notaries are appointed by the Ministry of the Attorney General pursuant to the Notaries Act.

+ What is a commissioner for taking oaths and affidavits?

Commissioners for taking oaths can take affidavits or declarations by asking you to swear or affirm that what is in a document is true. In Ontario, all notaries are commissioners! Commissioners are appointed pursuant to the Commissioners for Taking Affidavits Act.

+ What does “notarization” mean?

“Notarizing a document” means a notary public verifies that the signatures, marks or copies of the document are true or genuine. To complete a notarization, the notary signs the document and stamps it with an official seal.

+ What is an affidavit?

An affidavit is a written statement of sworn fact made under oath or affirmation.

+ What is a statutory declaration?

A statutory declaration is a legal document that allows a person to declare that something is true in order to satisfy a legal or regulatory requirement.

+ What is a certified true copy?

A certified true copy is a copy of a document that a notary has stamped to certify that the copy is a true copy of the original document.

+ What is a guarantor?

A guarantor is someone who can verify your identity and confirm information about you that certifies that the statements made on an application are true.

+ What is a power of attorney?

A power of attorney is a legal document that gives someone else - your “attorney” - the power to act on your behalf.

A travel consent letter notifies authorities or other interested parties that a parent or legal guardian has given their consent for the child to travel without them. It is used when a child is traveling alone, with only one parent/legal guardian, or with an authorized group.

+ What is a certified translation?

"Certified translation" means the translator has issued a signed statement declaring that the translation is an accurate and true representation of the original document.

+ What is a Statement in lieu of Certificate of Non-Impediment to Marriage Abroad?

A statement in lieu of certificate of non-impediment to marriage abroad is a document prepared by the Government of Canada that confirms your marital status. To get a statement, you need to provide a statutory declaration of marital status to Global Affairs Canada. This is also known as a “single status certificate” or a “single status affidavit.”

Authentication and Legalization Services

+ What is authentication and legalization?

Authentication and legalization is the process used to make documents notarized in Canada valid for use outside of Canada. It is the equivalent of apostille.

+ Does Downtown Notary offer authentication and legalization services?

Yes, Downtown Notary offers a one-stop shop for all three steps - notarization, authentication and legalization. Visit our authentication and legalization page for more information.

+ Does Downtown Notary perform apostille?

No - apostille is not performed in Canada. Instead, Canada uses a process called authentication and legalization, which is the equivalent of apostille.